MIS Initiation.

ACKNOWLEDGEMENT

§ I am extremely thankful to all the managers & employees of Sara International Ltd. for their kind co-operation, which helped a lot in preparation of this report.

§ I am also thankful to Prof. Brijmohan, Prof. (Mrs.) Satinder Bhatia, Prof. Sahib Singh, Prof. Harkirat Singh and Prof. O. P. Wali of IIFT for their valuable insights.

§ I am also thankful to Library and Computer Department of IIFT for its extraordinary infrastructure facility.

CONTENT

DETAILS OF THE COMPANY............................................ 05

1.00 OBJECTIVES OF THE SUMMER PROJECT....................... 06

1.01 MIS Initiation.......................................................... 06

1.02 Analysis of Export Incentives (DEPB)........................ 06

1.03 Options for Export Financing................................... 06

2.00 MIS INITIATION................................................... 07

2.01 Objectives............................................................. 08

2.02 Methodology.......................................................... 08

2.03 Phases.................................................................. 08

3.00 EXISTING SYSTEM........................................................... 09

3.10 Current Organisation Structure.............................. 09

3.20 Receipt of Confirmed Order and Arrangements for

Domestic Procurement ............................................ 10

3.21 Flow Chart: Agro-Steel Division................................ 11

3.22 Documents Involved ................................................

English: Cofactor Flow Chart

English: flow chart for updates

TOC Flow Chart

16

3.23 Flow Chart: Textile Division...................................... 18

3.24 Documents Involved ................................................ 21

3.30 Pre-Shipment Processes and Documentation.......... 23

3.31 Flow Chart: Agro-Steel & Textile Division.................. 24

3.32 Documents Involved ............................................... 25

3.40 Post-Shipment Processes and Documentations....... 32

3.41 Flow Chart: Agro-Steel & Textile............................... 33

3.42 Documents Involved ............................................... 34

4.00 ANALYSIS OF EXISTING SYSTEM.................................... 35

4.10 Flow of Activities.................................................... 35

4.20 Flow & Filing of Documents.................................... 36

4.30 Information Flow and Storage................................. 37

4.40 Areas of Priority..................................................... 37

5.00 PROPOSALS & RECOMMENDATION................................. 38

5.10 Preparation Responsibility Chart............................ 38

5.11 Receipt of Confirmed Order & Arrangement for

Domestic Procurement............................................ 39

5.12 Pre-Shipment Processes & Documentation................ 40

5.13 Post Shipment Processes & Documentation.............. 42

5.14 Usage of Responsibility Chart.................................. 42

5.20 Proposed Filing Method........................................... 43

5.21 Objective............................................................... 43

5.22 Current Filing System............................................. 43

5.23 Proposed Exports Documents Filing System............. 44

5.24 Proposed Filing of soft copies in Main Server............