In the world of business, and information technologies a variety of tasks can be accomplished in a multitude of ways. Of the many ways that a task can be accomplished normally one way is more appropriate or efficient when dealing with specific tasks goals in mind. It is up to the IT personal to find what is the most effective ways to deal with the organization and tracking information as well as the best way to input information, retrieved, reproduced, and storedAll computer users are familiar with the two main computer input devices the keyboard and mouse, but more specific devices are used to accomplish tasks in business. the following are a few examples of specialty needs and the input devices that best fill those needs.
Ã¢ÂÂ¢Printed questionnaires - Optical Mark Recognition (OMR) scanners are used to read specially printed and designed documents and can read up to 3000 sheets per hour (Manchester Computing).
Ã¢ÂÂ¢Telephone surveys - Computer Assisted Telephone Interviewing (CATI) computer controlled the questionnaires and responses are entered with no gaps data. Since the computer is used the data analysis can start immediately (Sawtooth).
Ã¢ÂÂ¢Bank checks - Check readers quickly read check information and can verify the information with guarantee of check conversions services to reduce risk from fraud (Bank of America).
Ã¢ÂÂ¢Retail tags - "Bar code readers are a simple and inexpensive method of encoding text information that is easily read by inexpensive electronic readers. Bar coding also allows data to be collected rapidly and with extreme accuracy" (Taltech).
Ã¢ÂÂ¢Long documents - Optical Character Recognition (OCR) soft wear allows the user to convert an image of text into an editable format (HP).
As with input output can vary with the task at hand here are a few of the different uses of output and what the best ways to get the information.
Ã¢ÂÂ¢Hand held computer - The screen is the most common source for handhelds since the information is normally intended for the user only.
Ã¢ÂÂ¢Color photographs - Using name brand photo paper and a thermal printer photos can be printed that do not smudge and outlast ink-based photos (Ring surf).
Ã¢ÂÂ¢Resume - When printing a resume it is important to use a quality paper and a laser printer in order to achieve a professional appearance (7).
Ã¢ÂÂ¢Memorandum -Ã¢ÂÂ¢Statistical report -Ã¢ÂÂ¢Company annual report - Using an outside printing service can save the company money while ensuring high print quality for the large number of documents that are needed. (McRay).
The next topic is storage devices and they optimal roles.
Ã¢ÂÂ¢Hard disk - The hard disk is the most important piece of permanent storage on a personal computer, and is used to store all the systems programs and data (9).
Ã¢ÂÂ¢Floppy disk - Extremely popular where flexibility and low cost are important, used mostly on personal computes and work processors (Answers.com).
Ã¢ÂÂ¢RAM - Works as a computers primary workspace (Answers.com).
Ã¢ÂÂ¢CD ROM - Used by a media manufacturer which creates a master disc that is used to stamp out a required quantity of copies (Answers.com).
Ã¢ÂÂ¢Tape - Used for archiving information (Answers.com).
The speed of a computer can be affected by the following items:Ã¢ÂÂ¢RAM - Working in conjunction with bus speed memory speed cycles can very the amount of time it takes to access information held in the RAM (Answers.com)Ã¢ÂÂ¢Clock speed - AllÃ¢ÂÂ¢the systems are timed by the clock the more cycles per second the clock performs the faster the system (Answers.com).
Ã¢ÂÂ¢Data on hard disk - Size and speed of the hard disk can affect the time taken for the computer to locate and retrieve data.
Ã¢ÂÂ¢Data on CD ROM - All CR ROM dives have a speed at which they are able to read a disk the higher the speed the faster the disk can be read (Answers.com)Ã¢ÂÂ¢Data on floppy disk - Drive speed determines how fast the information can be retried.
A companies IT departments to find the technologies that will best suit the needs of their company. Through integration of new technologies companies can save both time and money while increasing accuracy.
ReferencesAnswers.com (2007). Retrieved June 1, 2007, fromhttp://www.answers.com/ramhttp://www.answers.com/CD-Romhttp://www.answers.com/magnetictapeBank of America (2006). Retrieved June 1, 2007, fromhttp://www.bankofamerica.com/small_business/merchant_card_processing/index.cfm?template=check_readers_and_imagersCareer Services at Virginia Tech (1996-2006). Retrieved June 1, 2007, fromhttp://www.career.vt.edu/JOBSEARC/Resumes/printcopy.htmManchester computing (July, 2005). Retrieved June 1, 2007, fromhttp://www.sve.man.ac.uk/mvc/Service/OMR/RingSurf (2003-2007). Retrieved June 1, 2007, fromhttp://www.ringsurf.com/info/Photography/Digital_Photography/Output/Sawtooth Technologies (2003). Retrieved June 1, 2007, fromhttp://www.sawtooth.com/products/cati/index.htm#whyshouldScott McRae Automotive Group, Advertising section (2007). Interview conducted June 1, 2007.
TALtech Retrieved Retrieved June 1, 2007, fromhttp://www.taltech.com/TALtech_web/resources/intro_to_bc/bcbascs.htm