Events and conference management.

Essay by a_devar January 2006

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Mumbai the commercial capital of India has hosted many International sport events rock concerts, live celebrity shows, cultural events etc. The cities event companies have also bagged many awards globally. Today Mumbai gets an opportunity again to be a host for a very big International Conference that is to be held from the 21st of June 2006- 25th of June 2006. Being given such a prestigious opportunity, we "Sunrise Events", would not loose out on being a host for such a honourable event.

We have been fortunate enough to be one of those very few event companies to get the details of the event. With the aid of the details provided we have prepared a tender report and are looking forward for the approval and acceptance of our quotations.

With the information provided we have worked out the costing and budgeting of the venue for the conference, the accommodation for the delegates, transport facilities, food and entertainment, statements of liability and the appropriate insurance.

The quotations are as follows:

There are a total of 250 delegates attending the 3-day conference. Out of these 75 of the delegates are accompanied by their spouses. That would make the total number 325. We have chosen an appropriate hotel that would accommodate all of the delegates and also host the conference in their Grand Ball Room. The Leela- Kempinski is the most suitable hotel for the event. They are considering this event as an honour for them and an opportunity to provide their world-class service to the renowned delegates that would be arriving from all corners of the world.


The Leela Kempinski has a total of 423 rooms:

289 Deluxe Rooms and Deluxe Premiere Rooms

24 Parlour Deluxe Rooms

18 Executive Rooms

6 Deluxe Suites

75 Privilege...